2020 Speaker Information

2020 NHCA Speakers

Thank you for speaking at the 2020 NHCA Conference. This page will provide you with important details and deadlines for the conference. Please email the office at nhcaoffice@hearingconservation.org

Click here to view speaker & co-speaker conflict of interest forms.

Deadlines

ItemDeadlineWhere To SendAdditional Information
RegisterDecember 20, 2019http://www.nhca.civicaconferences.com/registration/Please register by December 20, 2019 using discount code SPEAKER20 to lock in early-bird registration rates.
Check online information for accuracy.   December 31, 2019nhcaoffice@hearingconservation.orgSend any changes to the email provided by the deadline. This information will be printed in the program.
Attendee HandoutsJanuary 24, 2020nhcaoffice@hearingconservation.orgPresenters are encouraged to provide handouts for the attendees. All handouts will be uploaded to the “Attendee Only” resource page, for printing at the discretion of the attendees.   NOTE: Any handouts received after the deadline date are not guaranteed to be on the Resource Page prior to the conference and will not be printed by Association Office.
PowerPoint PresentationJanuary 24, 2020nhcaoffice@hearingconservation.org 
    

Registration

All presenters are required to register for the conference. We are happy to extend the early bird pricing to you until December 20, 2019. Please use discount code: SPEAKER19.

Audio Visual Requirements

NHCA will arrange for Presenters to have use of standard audio-visual equipment to include podium, screen, LCD projector, slide advancers, and computers with presentations preloaded.

A microphone may be provided depending on the room capacity.

(In the event that additional AV equipment is needed, please notify the Conference Office for additional requests. If you have videos or sound within your presentation you will need to request speakers or provide your own.)

Tips & Recommendations

Presentation Timing: The total amount of time for your platform is 20 minutes. We ask you present for 15 minute and leave 4-5 minutes for a question period immediately following the talk.

Suggestions for short oral presentations.

Expectations, Policies & Terms

Purpose: The speaker policies are established so that NHCA members will be able to access conference presentations after conference is over, and so that NHCA will have an archive of presented materials.

Compliance: Compliance with these policies is mandatory.  If a presenter fails to comply with all aspects of these policies, he/she will not be allowed to present at the NHCA conference.  If a presenter is unable to comply due to employer restrictions or some other issue, he/she must notify the Program Task Force at least 30 days prior to the start of conference so that an acceptable accommodation can be worked out prior to the conference.

Presentation Materials: Presentation materials include (but are not limited to) slides, posters, handouts, and other materials used for presentations at the annual NHCA conference. Presentation materials shall be electronically submitted for workshops, platform presentations, and posters during the two-week period prior to conference.  For those presentation materials that are difficult to submit electronically, such as product samples, folders, or packets that are handed out to attendees, presenters shall physically submit them to the Program Task Force at the conference.

The Program Task Force shall designate a format for electronic presentation materials and communicate the specifics of this format to all presenters.  All electronic presentation materials submitted by presenters must conform to this format.

All presentation materials will be placed in the NHCA Conference Archives. The Archives will be managed by the Executive Director.  Materials in the Archives will be accessible to members of the Executive Council, the Program Task Force, and an ad-hoc Committee for Ethical Practice (if such is formed) only in the event that 1) a formal (i.e., written) complaint is received by the Executive Council or Program Task Force, or 2) written feedback on the conference evaluation forms signals a possible violation of our disparagement or non-commercialism policies.  Only the materials related to the complaint will be accessed.  Archived materials will be destroyed two years after the presentation, provided no complaint has been received.

Following the conference, archived electronic presentation materials for platform presentations and breakout sessions will be posted in the Members Only section of the NHCA website. Presenters may submit to NHCA a “cleaned-up” version of their slides or presentation materials if they wish to have that version posted instead.  Presenters who have difficulty obtaining permissions to have their presentation materials posted will have their contact information posted, and the option to submit a written summary of their work to accompany their contact information.

Session-Specific Distinctions

Plenary Platform Session: Slides shall be electronically submitted to the NHCA Program Task Force during the two-week period prior to conference to be archived and uploaded to conference computers for presentation to conference attendees. Presenters whose employers or funding agencies do not allow presentations to be loaded onto a conference computer must load their slides onto an NHCA memory stick prior to the presentation.  A copy of any physical materials shall be submitted.

Breakout Session: Slides shall be electronically submitted to the NHCA Program Task Force during the two-week period prior to Conference to be archived and uploaded to conference computers for presentation to conference attendees. Presenters whose employers or funding agencies do not allow presentations to be loaded onto a computer must load their slides onto an NHCA memory stick prior to the presentation.  A copy of any physical materials shall be submitted.

When member computers are used to lead break-out sessions, presentations that have not been electronically submitted must be provided to the NHCA Program Task Force on a memory stick prior to the presentation. Presentations will not be saved to member computers unless explicitly requested by the presenter. A copy of any physical materials shall be submitted.

Workshops: Workshop presenters have the option to make their slides (and any supporting materials) available upon request to workshop attendees. Presenters whose employers or funding agencies do not allow presentations to be loaded onto the workshop computer – and who do not electronically submit their slides – must load their slides onto an NHCA memory stick prior to the presentation.  A copy of any physical materials shall also be submitted.

Posters: Posters shall be electronically submitted to the NHCA Program Task Force during the two-week period prior to conference to be archived prior to presentation. Poster presenters are responsible for arranging to have their poster printed and hung at the NHCA conference prior to Friday at 7:30AM. A copy of any physical materials shall be submitted.

Commercialism Policy: NHCA programs (including posters, platform presentations, luncheon, keynote speaker and forum panels) are noncommercial opportunities for professional education.  Specific product endorsements are prohibited.  The NHCA programs may not be used for direct promotion of a presenter’s products, services, or monetary self-interest. For research based presentations, the focus of the presentation must be on the performance outcomes rather than on the particular products or services involved, although it is recognized that to accurately describe the research variables, product or service names typically need to be mentioned and/or photos of samples used. Written or projected materials accompanying a platform or poster presentation must also be non-commercial in nature. This does not exclude mention of the presenter’s or author’s employment affiliation, use of that affiliation’s logo in a non-prominent manner, or brief acknowledgment of research sponsors.

Policy Agreement: In agreeing to make this presentation at NHCA, I hereby certify that my slides, my oral comments, and/or my demonstrations will in no way disparage another individual, organization, or company.  Comparison of products or services will be limited to graphs or other similar displays of empirical data, and conclusions will be limited to those data.  I hereby understand and agree that if I violate this policy, I will be subject to NHCA sanctions that are the choice of and imposed by the NHCA Ethical Practice Task Force, including but not limited to suspension from making future presentations at NHCA.

Permission Agreement: With your permission, conference presentations will be posted on the NHCA website, in the Members Only section, as they were presented at the conference.

NHCA Policy on Conference Speakers’ Conduct relating to Disparagement in Conference Presentations, Panel Sessions, and Workshops: In agreeing to make this presentation at NHCA, you certify that slides, oral comments, and/or demonstrations will in no way disparage another individual, organization, or company. Please read the policy carefully and verify your acceptance by signing the checklist/verification form where indicated.

Failure to Perform: In the event of failure or refusal of Presenter to perform Presenter’s obligations under this Agreement, all costs, charges and expenses NHCA incurs shall be part of the damages to be paid by Presenter to NHCA as a result of such failure or refusal to perform, including but not limited to attorneys’ fees and expenses.

Independent Contractor Relationship: Presenter is an independent contractor. Presenter is not an employee, servant, agent, partner or joint-venture of NHCA at any time contemplated by this Agreement, and shall not represent Presenter’s opinions to be that of NHCA. Presenter at all times shall state that Presenter’s opinions are those of Presenter and NOT those of NHCA and that if any media or other materials are used they shall so reflect.

Risk: Presenter shall present the sessions stated in this Agreement. Presenter shall indemnify and hold harmless NHCA from any claim, demand, loss, liability, damage or expense arising in any way from the Presenter’s performance of services.

Law and Venue: This Agreement shall be governed by and construed in accordance with Colorado law. In the event litigation is necessary to enforce this Agreement, jurisdiction will be located in Denver County, Colorado.

Liability: Neither party shall be liable to the other for punitive, exemplary, special, indirect or consequential damages including, lost profits.

Cancellation: NHCA reserves the right to cancel this Agreement and replace Presenter if due dates are missed. NHCA reserves the right to cancel any session, change the length or size of any session, or change the place of any session at its discretion at any time. In the event of cancellation, NHCA shall not be liable for any expenses, costs, or damages incurred by Presenter. If Presenter desires to cancel, Presenter agrees to provide forty-five (45) days written notice of cancellation prior to the program.

Merchandising: Speaker shall not sell or promote any particular product or service during the session presentation. Speaker may sell products only in the exhibitor hall as a registered exhibitor.

Sponsorship: I understand the Association may solicit vendor companies to help offset the overhead costs for this program. Neither I nor the Association endorse the products or services of these companies.

Questions?

Should you have any questions regarding the conference please call the NHCA office at 303-224-9022 or email nhcaoffice@hearingconservation.org.